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Governance Rules

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adopted 4 August 2010, amended and updated thereafter)

Table of Contents

1.0 Roles and responsibilities
1.1

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PMC member (active)

Nominations (or self-nominations) to become members of the TCC PMC should be made privately and directly to the TCC PMC Chair for off-line discussion. Discussion prior to voting and the voting itself is done off-list, among the TCC PMC membership. New members are elected by super majority (e.g., 2/3 of active TCC PMC membership). Announcement of new members is done on-list.

Getting involved in the Sakai community does not require TCC PMC membership. However, involvement in the Sakai community is required to be considered for TCC PMC membership. Involvement includes:

  • Participate actively in Sakai collab email list discussions and deliberations (http://collab.sakaiproject.org/mailman/listinfo)on public and private PMC lists
  • Participate actively in scheduled CLE calls in areas of release management, maintenance, QA, Accessibility, etc. - Full schedule of calls
  • Contribute actively to Sakai CLE planning, design, development, testing, release, etc.
  • Contribute actively to Sakai software maintenance (contribute patches, QA testing, etc.)
  • Contribute actively to community documentation (https://confluence.sakaiproject.org/)

There is no set term ("merit never expires") for TCC PMC members.
TCC PMC Members possesses a binding vote on TCC PMC decisions.

Responsibilities:

  • Participate actively in TCC PMC discussions and deliberations
  • Contribute actively to Sakai CLE planning, design, development, testing, release, etc.
  • Help maintain TCC PMC documentation.
1.2

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PMC chair

Rotating position. Elected by a simple majority vote of membership unless replaced by vice-chair according to order of succession described below.
Term: 6 months
Eligibility: active TCC the membership. The chair shall hold office for a period of one year or until his or her successor is elected and qualified or until his or her earlier resignation or removal.  If the chair resigns or is removed the vice-chair will succeed to the chair and serve out the remainder of the former chair's term.  If an election results in a tie between candidates for the position of chair, successive run-off elections will be held until a candidate is elected by a simple majority vote of the membership.

Eligibility: active PMC member

Responsibilities:

  1. Propose schedule for upcoming releases, propose vote for acceptance and announcement of new releases, send email announcing new releases.
  2. Organize meetings or online discussions when necessary; responsible for assembling agenda
  3. Serve as meeting/discussions moderator
  4. Manages and facilitates process of vetting and voting on proposals. Voting results should be summarized in confluence
  5. Ensure that outstanding issues/proposals are not forgotten or ignored
  6. Serve as the TCCPMC's initial contact point with the outside world.
    • Provide regular, monthly updates to the list of accomplishments on TCC PMC Home page
    • Schedule regular monthly teleconferences with Sakai Foundation Executive Director (Ian Dolphin)
    • Occasional attendance (via teleconference) at Sakai/JaSig board meetings
  7. Serve as a sakai2-tcc the list owner and moderator for PMC mail lists.
  8. Provide summary reports of TCC PMC proposals and decisions.
  9. Oversee TCC PMC documentation in Confluence.
1.3

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PMC vice-chair

Rotating position. Elected by a simple majority vote of the membership every 6 months. Succeeds current TCC chair when the chair's term expires.
Term: 6 months
Eligibility: active TCC . The vice chair shall hold office for a period of one year or until his or her successor is elected and qualified or until his or her earlier resignation or removal.  If the vice-chair resigns, is removed or replaces a chair who has resigned or been removed a special election will be held to elect a vice chair to serve out the remainder of the term.  If an election results in a tie between candidates for the position of vice chair, successive run-off elections will be held until a candidate is elected by a simple majority vote of the the membership.

Eligibility: active PMC member

Responsibilities:

  1. Assists the chair in executing above duties, including substituting for chair when the chair is unavailable (i.e., vacations, sickness, etc.)
  2. Serve as a sakai2-tcc PMC list owner.
1.4

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PMC member (emeritus)

TCC PMC members who fail to participate actively in the work of the TCC PMC over a 12 month period or who are unable to participate in TCC PMC work due to other responsibilities will be accorded "emeritus" (inactive) status and their binding vote will be suspended.

Changes in status from active to emeritus and from emeritus to active will be determined by a simple majority of active TCC PMC members. Status changes can be initiated by request of the TCC PMC member concerned at any time.

1.5 Removal of

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PMC chair and vice-chair

A TCC PMC member, whether active or emeritus, may resign at any time for any reason.

A TCC PMC chair or vice-chair can be removed at any time, with or without cause, by a vote of no confidence comprising a simple majority of active TCC PMC members.

2.0 Voting

In general, voting is by lazy consensus:

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-1 votes must be accompanied by a detailed explanation. A single -1 vote based on a material objection will block action. However, -1 blocking votes can be overridden by a 2/3 majority roll call vote of active TCC PMC members.

Voting will be open for a period of 3 working days (Saturdays and Sundays excluded).

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Tip

As a reminder, this is a public, on-list vote with a "+1" signifying approval. Per our governance documents, a -1 vote must be accompanied by a detailed explanation. A single -1 vote based on a material objection will block action. However, -1 blocking votes can be overridden by a 2/3 majority roll call vote of active TCC PMC members.

3.0 Elections

Nominations for Chair and Vice-Chair should be made publicly and can include self-nominations.

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If a vote is required, it is usually secret with an unbiased TCC PMC member (e.g. not a candidate, such as current TCC PMC chair) gathering the votes and reporting the results.

The method for breaking a tie is still subject to debate. Suggestions include:

  • In a future TCC election if there is a tie, a run off election will be held among the tied candidates following the same election procedures. 
  • If members are still tied after the election, a virtual coin toss will be held when only two tied candidates are left.
  • The coin toss method may change, but currently it will be via http://cointossr.com/ between the chair and vice chair. The candidate who is represented by heads and tails is arranged prior to the toss when the chair sends the link to the vice chair.