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  • Board Minutes 2008 June 19

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Topic: Approval of May Minutes:
The minutes from the May, 2008 meeting were approved as written.

Topic: ED Updates:
Michael Korcuska provided an update of finances as of May 31, 2008. A review of the second half of the budget year will include a review of conference expenses.


The Newcomers reception currently has about 70 people confirmed, but that number is expected to increase. A few orientation remarks will be given and track leads and others will be introduced. Board members were encouraged to attend.
Although there is a shortage in the room block, the overall decision may still prove to be financially positive due to the support received from UPMC. Michael was authorized by the board to offer a few rooms to people at Sakai expense that would otherwise be unable to attend due to financial considerations.

Action: The Board authorized Michael to offer rooms for up to 5 people rooms, for a maximum of 3 nights each. Those being offered rooms will be left to Michael's discretion.

Mary is currently investigating Boston as the site for the 2009 conference. More information will be provided as soon as it becomes available. Sakai is also looking into the possibility of smaller regional meetings on both the east and west coasts. These will be focused sessions at Virginia Tech and Berkeley. It was suggested that the Berkeley meeting be tied to Kuali Days, currently scheduled for November 18-19 in Newport Beach, California. Michael reported that he has been meeting on a monthly basis with the Executive Directors of Kuali, D-Space, JA-SIG and Fedora. A joint gathering is planned in March of next year as part of the JA-SIG meeting.

China update: Progress is moving very slowly. This may require that someone go to China to help them get started.

Japan update: Michael continues to work on trademark and other issues. The cost for registering a word mark and logo would be $10,300. He suggested that it was probably wise to do a full search to be sure it's not being used elsewhere.

Action: The Board authorized Michael to proceed with the trademark process.

QA: A final review is being conducted for the QA contract position. Seth, Megan and Michael are on the reviewing team. A decision is expected to be made in Paris regarding who will be contracted. In the meantime, Megan will continue in the position.

UX: Michael is in conversation with Nathan regarding splitting his time between Fluid and Sakai.