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Sakai Foundation Board of Directors Conference Call
March 15, 2007

This document contains minutes from the conference call of the Sakai Foundation Board of Directors held on March 15, 2007. Corrections, suggestions should be sent to John Norman and Mary Miles.

These minutes capture both the discussion and formal resolutions of the board. Simply because something was discussed does not mean that it is the agreed-upon position of the board. When the board makes a formal resolution to approve an item, it will be noted as such in the minutes. If there is no such notation, readers should assume that the minutes are simply the notes of the board discussions.

Board members present: John Norman, Joseph Hardin, Chris Coppola, Clay Fenlason, Ian Dolphin, Jutta Treviranus, Lois Brooks, Mara Hancock, Vivie Sinou, Mary Miles (staff)

Board members absent: Brad Wheeler

Topic: Review of Minutes of March 1
The minutes of March 1 were discussed. As not all board members had thoroughly reviewed, the board was requested to send comments and/or corrections by Monday, March 19. After that time, they would be published.

Topic: ED Arrangements
The Board received a copy of Chuck Severance's email resignation. After some discussion the Board agreed to accept Chuck's resignation as Executive Director. It was further agreed that the Board would consider options on recruitment at its forthcoming retreat in the first week of April and thanked Chuck for offering to continue in post until June 1st or such time as a replacement is found, whichever is sooner. The Board asked the Chair to convey its thanks to Chuck for his outstanding service to the Sakai project to date and to express the hope that Chuck will remain engaged with the community as he intends. The Board wished Chuck well in his next career move.

Topic: Preparation for the Retreat
Foundation Roles
The state of Michigan requires that certain roles within the Foundation have a person identified with it. Currently, the positions and names of those filling the position are as follows:
President - Chuck Severance
Treasurer - Lon Raley
Secretary - Mary Miles

These roles will be included in the larger discussion for the April retreat. Until that time, the names will remain the same.

Room Block
Mary will attempt to secure a block of sleeping rooms for the retreat and will send information to the board as it is obtained.

Topic: Financial Report
It is the board's understanding that the four founding schools joined the Foundation effective January 1, 2006 and will be invoiced accordingly. Brad, Lois and Vijay will advise if they need to be re-invoiced.

Topic: UX Role
The UX Role will be addressed in the document Lois is preparing for the community. Fundraising on the UX role will be suspended for the present. Chris will contact those people who have contributed to the UX position and advise them of the decision to hold on this until after further discussion at the Board Retreat in April. It should be made clear that the foundation may pause their activities, but the community has not. The entire community should be encouraged to support the work of Gonzalo and Peter in the UX activities. The initial posting of this stance will be send to "Announcements" with a follow-on discussion on "Advocacy."

Topic: Any other business
Ian led a discussion on the upcoming JA-SIG conference. To date, only one proposal has been received. The plan was to try and pick up the people who could not make it to Amsterdam. John responded that Aaron will run a Programmer's Café there. The deadline for submissions has been extended and JA-SIG can be flexible as long as efforts continue to fill the track.

With no other business, the call ended at 3:10 p.m.

Respectfully submitted,

Mary Miles

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