Sakai Foundation Board of Directors Conference Call
February 15, 2007
This document contains minutes from the conference call of the Sakai Foundation Board of Directors held on February 15, 2007. Corrections, suggestions should be sent to John Norman and Mary Miles.
These minute capture both the discussion and formal resolutions of the board. Simply because something was discussed does not mean that it is the agreed-upon position of the board. When the board makes a formal resolution to approve an item, it will be noted as such in the minutes. If there is no such notation, readers should assume that the minutes are simply the notes of the board discussions.
Board members present: John Norman, Chris Coppola, Jutta Treviranus, Lois Brooks, Mara Hancock, Vivie Sinou, Chuck Severance (ex officio), Mary Miles (staff)
Board members absent: Ian Dolphin, Joseph Hardin, Brad Wheeler, Clay Fenlason
Prior to the call, Chuck had circulated Zhen Qian's trip report from the recent trip to China, which resulted in the Sakai-China Memorandum of Understanding (also previously circulated). The proposed wording of the MOU was the result of an extended series of discussions with Hauzhong Normal University. The circumstances are quite different from Sakai-Quebec, and thus needs careful consideration by the board. Under the terms of the MOU, Hauzhong Normal University (Sakai-China) wouldwill pay a single membership fee of $10,000, and they would be able towill send up to 30 people to the conference. The board was uncomfortable with the exclusive nature of the agreement and any language that implies(?)infers exclusivity. Chuck will continue to work with Hauzhong to express the feelings of the board and continue to report on developing the MOU.
Decision: The board deferred a decision on Sakai-China until further discussions have taken place.
Topic: Expenses from the Atlanta Conference
This item was tabled until the next meeting to allow Chuck more time to gather and compile the information. Chuck noted that he is pursuing the planning expenses as well as the actual expenses and should have more information by the next Board call on March 1.
Prior to the call, Mara circulated information on Gradebook activities. This is an update on current activities and does not require board action. Mara stated that this report represents a transition in the way the product development is being managed. This topic may resurface again if the FLUID grant is funded. John noted that in general, this appears to be a good development and reiterated that this is an informational item not requiring any board action.
Topic: UX Position
Chuck noted that the job description looks great and he has no reservations about beginning the job search, but wants to keep the option open as to whether this is a full-time or part-time position until a candidate has been identified. If the candidate selected for this position is someone in the community, Sakai would likely only pick up some of their salary and this would be a part-time position. If the candidate is a new hire from outside the community, it would probably be a full-time position.
John suggested asking Chuck to push ahead with this as fast as possible and keep the board aware of progress. Chuck reported that after reading the documentation available, specific tasks for the selected candidate have been identified.
Chris reported on fund-raising efforts to date and noted that he continues to seek other contributors. To date commitments have been received from rSmart, Cambridge, and Yale. Chris solicited that assistance of other board members in continuing this effort. John noted that he will work with Chuck to develop a greater clarity on the finances for the Foundation that can then be shared with the community.
Chris advised that he will continue to solicit commitments to seed the fundraising effort the for UX position, send information on the UX position to open forum, dev, advocacy, user, announce, partners, and other groups, and ask Margaret to include the position announcement and a call for additional funds in the next newsletter.
With no further business, the call ended at 2:15 p.m.