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  1. Recognize and promote best faculty practices and innovation in using Sakai for teaching and learning.
  2. Establish a faculty presence in the Sakai community and in particular at the international Sakai conference.
  3. Bring faculty in contact with Sakai developers and designers.

Debriefing for Next Year

Committee Tasks

  1. Establish Committee
    • Use the conference as a starting point.
    • Select Chair
    • Volunteer for committee tasks-- coordinator with Sakai foundation, judging facilitators, website maintenance, communication, rubric and standard setting
  2. Establish purpose and general timeline
  3. Search for a sponsor
    • Optional: the award could take place without a sponsor
  4. Review and enhance rubric
    • We should continue in the same track
    • What kind of resources are asked for in an application?
      • Go beyond screenshots.
      • Support from the committee (Maggie's Connect)?
      • Self-Help doc? Wink, CamStudio, video in YouTube, PowerPoint with Narration? Limit to 5-10 minutes on "Why this course is Innovative" + some verbiage on the side like this year.
        • Get a technology sponsor, get a sandbox.
      • Guest access?
  5. Create timelines
    • Starting now!!!
    • How far ahead do we have to plan?
    • Judging done: 3 months in advance
    • 1 month final judging.
    • 1 month initial judging.
    • 2 months to submit.
    • 1 month before: start advertising.
  6. Select and contact judges
    • Making sure that judges have a background in online learning.
    • Nomination process. Self-nomination too. Committee makes final decision.
  7. Create website and edit website
  8. Advertise unofficially and official press release
  9. Committee vets online applications and selects 4 for judges
  10. Communicate with 4 finalists and all participants
  11. Communicate with judges
  12. Organize and facilitate judging using Adobe Connect
    • Best to get a guided tour from the faculty.
  13. Inform winners
    • Ask for a video?
    • Make a copy of the course on an open server?
  14. Letters and certificates for participants, honorable mentions, and winners
  15. Travel arrangements to Conference by Mary Miles
  16. Announcement both informal and formal press release on and on website
  17. Arrangements for presentations in Paris and awards ceremony
  18. Debrief
  19. Recruit next year's committee












Judge Nomination

Start Advertising

Submission Open

Submission Open

Initial Judging

Final Judging

Work on Showcase

Work on Showcase

Work on Showcase



  1. Weekly conference call
  2. E-mails
  3. Judging

Revised Timeline 05-01-2008

 Timeline / deadlines

Online application form becomes available: Thursday, April 3rd
Committee can read applications as they come in
Application process closes: Friday, April 18
Committee ranks applications online beginning: Friday the 18th midnight GMT. Complete before next conference call.
Committee conference call to select finalists: Friday, April 25rd, 1PM EDT. The conference call will be 2 hour long.

4/23 4-5 p.m.: Janet, Josh, Kate and Matt will have a conference call with Karen Swan and Paul Elsner.
5/1: Conference call with Ken Bain, --Zimmerman; Maggie, Janet, Kate
Finalists to judges: Tuesday April 22nd--sent PDF of entries, application form with rubric, and spreadsheet form for scoring (requested from Karen Swan)
Web conferences with finalists: Friday, May 9th and Monday May 12th
Winner Announced: May 13th?

Sakai Conference: July 1-3, 2008
Presentation Ceremony, July 1, 2008

Kate will be the main contact for the judging process.


  1. Notify finalists (after the 25th) by phone call with follow-up email
  2. Coordinate finalists and judges for the web conferences
  3. Use Oregon's Breeze tool?????

Two 7 hour timeslots are available for all 3 judges!





4: Michael Burns

2: Fred Hofstetter

1: Salim Nakhjavani

3: Aileen Huang-Saad

5: final award meeting

Friday May 9

noon-7 EDT

noon-7 EDT

noon-7 EDT
9 AM to 2 PST


10:30 AM PST
1:30 PM EDT

9:00 AM PST
12 noon EDT
18:00 Cape Town



Monday May 12 

noon-7 EDT

noon-7 EDT

noon-7 EDT
9 AM to 4 PST

11:00 AM PST
2:00 PM EDT



9:30 AM PST
12:30 PM EDT

12:00 noon PST
3:00 PM EDT


FAQs for Judges

Post your FAQs here.






Janet de Vry, co-chair

University of Delaware

Manager, Instructional Services, IT-User Services

Eddie Watson, co-chair

Virginia Tech

Assistant Director, Strategy and Planning, Learning Technologies

Matt Plourde

University of Delaware

Instructional Designer, IT-User Services

Maggie McVay Lynch

Oregon Health & Science University

Director, Statewide Teaching & Learning Services

Sue Roig

Claremont Colleges (Claremont Graduate University)

Director Academic Computing

Michael Korcuska

Sakai Foundation

Executive Director

Kate Ellis

Indiana University

Instructional Technology Consultant and Designer

Jon Hays

University of California, Berkeley

Instructional Designer

Salwa Khan

Texas State University

Media Consultant, Instructional Technologies Support

Dale Voorhees

University of Central Florida

Assistant Director, Course Development & Web Services

Nate Angell


Director of Special Projects

Josh Baron

Marist College

Director, Academic Technology and eLearning

Final Announcement to go out March 19, 2008

Public Relations Efforts

PR Opportunity




Sakai Foundation Press Release

Josh Baron



Campus Technology Magazine

Nate Angell



Sloan Consortium Listserv

Josh Baron



Chris Coppola's Blog

Josh Baron



MIT OKI via Jeff Merriman

Nate Angell




Teaching with Sakai Innovation Award, sponsored by IBM

Attention faculty: Are you excited about new ways in which you have been able to engage your students using Sakai? If you believe that your course transforms the learning experience, we want to hear from you. We are looking for teachers whose courses best exemplify excellent teaching practices combined with innovative solutions. Please share your story with us and with other faculty around the world by applying for the Teaching with Sakai Innovation Award.
If you are the winner, you will be awarded a trip to Paris to participate in the 9th Sakai Conference, July 1 - 3. ( There you will be recognized at an award ceremony and invited to showcase your course. If you are the winner and unable to travel to Paris, a modest honorarium will be awarded and we will work with you to provide an electronic presence at the conference. Check out our self-scoring rubric today to see how your course stacks up.

For more information and application go to:
The application process opens March 19th and the deadline is April 14, midnight GMT. The winner will be announced in mid May.

A panel of judges who are well known for their work on enhancing learning through the appropriate use of technology will evaluate the courses and participate in web conferences with the finalists to select the winner. The judges are Karen Swan, Professor at the Research Center for Educational Technology at Kent State University, Ohio; Paul Elsner, director of the National Center for the Future of the Community College and former Chancellor of the Maricopa Community College District; and Ken Bain, Professor at Montclair State University, and author of "What the Best College Teachers Do."

The Teaching with Sakai Innovation Award is sponsored by the IBM Corporation.

Not part of the announcement but on the web page.
Application process begins: March 19, 2008
Application process closes: April 14, 2008
Web conferences with finalists: April 28-May 9, 2008
Winner Announced: May 15, 2008
Sakai Conference: July 1-3, 2008
Presentation Ceremony, July 1, 2008

NOTES from 3-18-2008:

  • Nate will communicate with Campus Technology.
  • Janet will communicate with the Sakai newsletter.
  • We should probably have a poster that people could print out. (Matt)
  • Use what is written on Kate's document as a final eligibility statement.

NOTES from 3-14: 

  • The fact that the instructor will not make it to Paris should not be tie-breaker.
  • Do we have more money? It is safe to say that we will pay for the travel expenses (according to Josh).
  • Should not be a requirement to be present, but strongly encouraged.
  • Need to work on the wording.
  • For our planning purposes, do you plan to attend the conference if you win?
  • Electronic presence.
  • Use the iLink at Marist. Could record the winners walkthrough.
  • Should promote the judges in a follow-up communication by the Sakai Foundation.
  • Kate and Janet will work on the final version today.
  • Nate will work on openEdPractices site and will at least get the info and PDFs posted by Wednesday 19th, web form for submission may come later.

TSIA Application

Potential Award Judges

Please see the prior conference call agenda for a list of potential judges.

Current Work Items

 Please add your own comments and links as appropriate.

We decided on 1/25/08 that we would dedicate the 2/01/08 conference call to the Award.
We identified the following issues. Members volunteered to to take charge of various issues. Each person listed will prepare a 5 minute presentation on their area to help define the path forward. We may rework the issues so that there is a person in charge of each area.

  1. Criteria--what makes a course or module exemplary? Maggie Lynch
  2. Here are several sites with literature reviews, criteria discussions, and sample rubrics coming out of those discussions: (Note: these are all for fully online or hybrid courses)
  3. Online applications form Ed Watson
  4. Sample application form and criteria:
    WebCT 2001 Sample application form and rubric:
  1. Judging Rubrics
  2. Who is eligible? 
    • Like the WebCT and Blackboard forms, I like the idea that faculty are the primary eligible parties. However, I also like that instructional designers can be part of the eligible group. Some schools have faculty who design and implement, other schools of IDs who design and faculty implement.
  3. Who can nominate? (question) #* I think the nomination can be open for self-nomination or for others to nominate. Self-nominations are the most likely.
  4. Selection of Judges--Set criteria; move out to other Sakai list.
    1. Recognized Leaders in Teaching, Learning and Technology
    2. How to select
  5. Contact with Paris Conference Committee 
  6. Timing of all of the above including publicity 
  7. Documentation - Robin Hill
  8. Hosting nominated courses for judges view - Jon Hays--Privacy Issues - law, technical options
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